Best Workflow Management Software

Best workflow management software are Smartsheet, Proofhub, Asana, Kissflow, and monday.com. These workflow management tools Improve your business processes, reduces errors, and boost productivity.

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List of 20 Best WorkFlow Management Software

Showing 1 - 20 of 199 products

Category Champions | 2023

#1

Get a complete hold on work by using fully customized workflow management software, Wrike. The office workflow management system has one of the best workflow apps supports to make work monitoring easy. Read Wrike Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"I think Wrike could use an overhaul in terms of overall usage factors." - Lelodivova

Category Champions | 2023

#2

monday.com Work OS is the no-code project management platform that lets you easily plan, manage, and track projects, collaborate in real-time, and use automations and integrations to streamline workflows and save time. Read monday.com Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"I love this software for planning marketing departments" - Laura Fernandez

#3

ClickUp is the complete Task management software. Provide parallel features of Collaboration and Project management. Users can design and assign the task to be sent just for particular things. The notification alerts the employee to the deadline and productive chart. Read ClickUp Reviews

Starting Price: Available on Request

Mobile App
Free Trial

Recent Review

"Best tool" - Sarah John

#4

TeamWorks is a cloud-based help desk software. It is suitable for small and medium-size organizations. It includes many functionalities like payroll management, biometric time management for track employee time. Read Teamwork Reviews

Starting Price: Starting Price: $0.10 Ticket/Month

Mobile App
API
Free Trial

Recent Review

"Excellent Task Manager and Business Support" - Mercy Anna

#5

Resource Guru is the fast, flexible way to schedule teams and get work done. Manage people, equipment, and meeting rooms in one place. Track availability in real-time and assign work in seconds. Analyze workloads across clients and projects with insightful reports. Learn more about Resource Guru

Starting Price: Starting Price: $4.16 Person/Month

Mobile App
API
Free Trial
#6

SmartSheet is the world's leading enterprise SaaS base collaboration solution for organizations and easily to managing and automatically work. It has combines ease use of a spreadsheet with collaborative file sharing. Read Smartsheet Reviews

Starting Price: Starting Price: $14 User/ Month

Mobile App
API
Free Trial

Recent Review

"Very nice" - Mamta Nagpal

#7

Airtable is the solution for CRM to manage all-in-one with powerful features. It suits for such business like entertained, restaurant and hotels. It is very accurate and flexible software that delete all the duplication itself and integration with social media for secure communication. Read Airtable Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"eased my professional work" - nikhil sachan

#8

Insightful empowers your organization to measure and optimize employees’ performance and productivity through deep behavioral data insights. It gives you an understanding of how your team works, helps you manage remote teams, and increase productivity. Read Insightful Reviews

Starting Price: Starting Price: $8 Employee/Month

Mobile App
API
Free Trial

Recent Review

"Great app for workforce analysis" - Marc

#9

Creately is a web based diagramming tool that can be used to draw flowcharts, wire-frames, mock-ups, UML diagrams, mind maps, organizational charts, info-graphics, network diagrams and many more diagrams types. Read Creately Reviews

Starting Price: Starting Price: $7 Users/ Month

Mobile App
Free Trial

Recent Review

"One of the best app for prototype " - Nitin

#10

Kissflow Low-Code is a low-cost business-friendly code development platform. Kissflow Low Code comes with a customizable and easy-to-use user interface that allows even non-technical users to create working dashboards, and forms. Learn more about Kissflow Low Code

Starting Price: Starting Price: $3000 Per Month

Mobile App
API
#11

ActiveBatch Workload Automation & Enterprise Job Scheduling centralizes control over automated processes for enterprise-wide task orchestration and visibility. ActiveBatch's no-code/low-code approach allows users to build workflows faster. Read ActiveBatch Workload Automation Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"Best-in-class IT automation software" - Danny Zhang

Emergents | 2023

#12

Integrify is user-friendly workflow management software that delivers par excellence performance is sales, marketing, and CRM areas with the same efficiency with its in-built integrations Learn more about Integrify

Starting Price: Available on Request

Mobile App
API
#13

Turbonomic is a cloud management software that helps you derive maximum benefits from your public cloud environment. This feature-rich software reducing your cloud expenses without compromising on quality of performance. Log in to download 30-day free trial. Learn more about Turbonomic

Starting Price: Available on Request

Mobile App
API
#14

cPanel is a web hosting software which gives your customers a large range of features that allow them to control virtually every aspect of their websites and also gives you the ability to manage every hosting account on your server. Read cPanel Reviews

Starting Price: Starting Price: $20 Per Month

Recent Review

"Cpanel " - Krunal

#15

Ansible Tower IT is a workflow automation software that helps you deploy applications, crush complexity, and manage systems. It helps you create a strong foundation for DevOps, along with providing Deployment Management and Source Control. Learn more about Ansible Tower

Starting Price: Available on Request

Mobile App
API
Free Trial

Contenders | 2023

#16

Ensure the safety of all your business data and share them easily without the fear of any theft with the user-access control feature offered by cloud based workflow automation system/ Workflow Management Software, KiSSFLOW. Read Kissflow Process Reviews

Starting Price: Starting Price: $9 User/Month

Mobile App
API
Free Trial

Recent Review

"We found it to be great product,great value for money, working mostly as expected and always on time." - Ashfaq Ali

Category Champions | 2023

#17

Enjoy the non-coding user-interface offered by Comindware. One of the workflow management tools that has the best workflow app that makes data import/export easy and quick, reporting more advanced. Read CMW Tracker Reviews

Starting Price: Starting Price: $29.99 User/Month

Mobile App
API
Free Trial

Recent Review

"Automate Business Processes for 24/7 with Comindware Tracker " - Trinity Maruez

Most Reviewed
#18

cflow is a cloud-based workflow automation software that provides a simple way to automate business processes within companies. cflow helps SMBs transition from running their operations on emails and spreadsheets to using business applications that help increase productivity and reduce costs. Read Cflow Reviews

Starting Price: Available on Request

Mobile App
Free Trial
#19

Tallyfy is a fully featured WorkFlow Management Software designed to serve Enterprises, Startups. Tallyfy provides end-to-end solutions designed for Web App. This online WorkFlow Management system offers Compliance Tracking, Collaboration, Business Process Automation, Process Change Tracking, Process Mapping at one place. Learn more about Tallyfy

Starting Price: Available on Request

Mobile App
API
Free Trial

Contenders | 2023

#20

FileHold is feature rich yet affordable and is ideal for organizationis of 20 users or more. Check in / check out, version control, document workflow, full audit trail of activites. Desktop and mobile device ready install on premise or in the cloud. Read FileHold Reviews

Starting Price: Starting Price: $1200.00 Per Year

Mobile App
API
Free Trial

Recent Review

"Review of FileHold from a long time Reseller" - Eric Posa

Until 31st Mar 2023

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workflow management software guide

Workflow Management: A Buyer's Guide

Chiefly used to streamline all the regular and specific errands of any organization, workflow management software has become the backbone of any successful business these days. The workflow system software solutions are practical in real life and set you free from doing repetitive tasks.  

Workflow management software is a technology-driven software that offers various modules to organize common operations like allotting the work, checking the schedule, mapping out the workflow strategies, sending automatic emails, creating detailed reports, and so on.

A pack of well-integrated modules, online workflow software is a must-have tool for any business that seeks to eliminate receptiveness and endless paperwork of operations from its system.  In addition, office workflow management software also helps you to find out the bottlenecks in your operative areas.

The use of automated top workflow management software using a performance management system helps a business to shrug off the everyday struggle that it faces to keep a check over incomplete tasks. By providing you with an immediate insight into your operations,  IT workflow software helps any business to improve its productivity at an affordable cost.

What are the Benefits of Workflow Management Software?

benefits of workflow management software

Using a workflow tracking system for your organization is an intelligent move that any business could ever make. Whether you are a small-scale business taking baby steps towards success or an established business empire, there are a lot of benefits that come along with a workflow automation system.  

  1. Reduced operational cost

    Every business seeks the highest ROI and finds ways to reduce operational costs. A simple step of installing a workflow app in your organization helps you to achieve it successfully. As a workflow management software, a small business offers a whole set of integrated modules, and you need not hire specific professionals to perform all those tasks.

    In addition, when you use the best workflow system for your organization, you basically choose an automatic operation that diminishes the chances of errors. Thus, you need not waste money on work audits and re-checking.

  2. Less paperwork

    Using workflow management system software helps reduce the endless paperwork to a considerable extent. You need not do a manual entry of each and every task. The best workflow management software integrates automatically and notes everything once connected to your operating system. Converting your manual documents into virtual ones also helps you track and store them easily. Virtual documents can be tracked from anywhere and stored securely in a cloud space.

  3. Amplified productivity

    When you have less paperwork, you can concentrate more on essential tasks. In addition, the automation of various tasks like task allocation, reporting, and task tracking saves a lot of time that can be invested elsewhere.  As your best workflow tools offer you and your team quick and hassle-free access to your entire database, you can accomplish allotted tasks on time. With reduced manual work, you can focus on what is essential. Thus, you will witness an improvement in your functionality by all means.

  4. Safe and secure data storage

    Data is the spine of every business and workflow management system software grants you the power to store them securely. With cloud-based integration, you will be able to arrange, edit, access, and share your data without having a fear of data loss and theft.

    Besides, you can set access priority as well.  Your business workflow software offers you a role-based access feature that further strengthens the security of your business data.

    Apart from this, your enterprise workflow software also allows you to check the nature of the access.  You can mark the work field for read-only or hidden workflow access. By doing this, you can easily safeguard your data in all respects and increase the system's accountability.

  5. All-inclusive communication

    You will be able to build a constant communication system with the rest of your team by using office workflow software. As many business workflow tools come with mobile application integration, you can share the data, create reports, and even attend a meeting, irrespective of location.

    Additionally, you can’t work independently. You need to take the help of other resources with your regular workflow software for small businesses. You need to keep a check on other operations as well. All leading marketing workflow software comes with inbuilt integration with other services like CRM, Field force automation, marketing, and so on to make the operations seamless and less brainstorming. With the help of various integration webs, you can carry out various parallel executions in tandem. If you are a large-scale company, this feature of the best workflow management system is highly prolific as you need not call other tools of various interlinked operations.

  6. Fine-tuned operations

    When you have the power of automation that the best workflow tool offers, you can perform the arduous task easily, error-freely, and in a streamlined manner. You need to spend an hour creating a single report.  Just use the simple drag-and-drop feature, and it’s all done. As it brings work resources, clients’ needs, and time frames over a single platform, you can accomplish the allotted tasks easily and accurately.

What is the Common Functionality of Workflow Management Software?

functionality of workflow management

When we talk about the functionality of any web-based workflow software, we get to know that it is as vast as the cosmos. Depending upon its integration and features offered, workflow system software takes care of anything that falls between task allocation and task completion. Here are some chief functionality areas where an enterprise workflow process and system prove viability.

  1. Task allotment or assignment

    One of the most vital functions of a workflow management tool is in the area of task allotment. While it is a tough nut to crack manually, the automated integration of an enterprise workflow system helps you accomplish it effortlessly. With its help, you can easily allow the task to the most-suited man force, easily explain the task, reassign the work, and keep track of its progress at each stage.

  2. Detailed reporting

    With so many things happening around, it takes a lot to keep a check on everything. Reporting is indeed one of the most tedious jobs that anyone does.  The thorough data analysis, impressive representation, and graphical representation of details are some aspects of reporting that are highly daunting in nature. The functionality of a workflow system in this section is beyond comparison. You can easily extract the desired information from the dashboard, incorporate it in reports, and analyze detailed data easily.

  3. Prompt notification system

    When running an organization, you must stay updated with every single progress in all areas.  At the same time, you need to update your team with the same. An automatic workflow time tracking software also delivers a lot in this area. Your best workflow system helps you send an automatic email or text notification to the entire team and associates over a single click.

    In addition, you can post information like completed tasks, pending tasks, and any further extensions in the deadlines. The follow-up notification system is another added advantage that a workflow automation system offers to its users. It will help you to notify your team when the allotted task is aging and surpassing its allotted deadline.

  4. Controlled access

    It is essential for every organization to ensure that only trusted and reliable sources are gaining access to your database. With the help of a workflow automation app, you can gain full control over your access system. It reduces the odds of data misuse as well.

  5. Graphical process modeling

    When we talk about streamlining the workflow, the mention of an informative graphical representation of data gets its counting.  A workflow-based system offers a user-friendly interface that can be operated with minimal training and a drag-and-drop feature. It also simplifies the process of workflow understanding.

Key Considerations While Purchasing Workflow Management Software

Though we all understand that the need for workflow approval software for any organization is de rigueur, choosing the one is highly daunting. There is several easy workflow software options flowing in the market that make the final decision more difficult. Seeing the ubiquity of business workflow tools and after making workflow management software comparisons,  we face many difficulties in picking the one that will suffice our purposes well and precisely.

Here is our rundown of factors that one should always consider while searching for the best workflow approval software.

  1. Understand your nature as a buyer first

    The first and foremost thing one should look out for a while buying workflow process software is the nature of the organization. Paying attention to this factor is essential to ensure you pick out the right thing.

    If you are a small-scale business with a workforce of 100-150, a web-based or cloud-based workflow management system for small businesses would be better than on-premises workflow approval software. As cloud-based workflow management systems for small businesses do not demand any major investment and can operate over a low-cost plan, it will definitely save a lot on your operational cost.

    On the other hand, if you are a large enterprise where a lot of work is happening in and around, you need to own Software Process Workflows, which are flexible, versatile, and highly scalable. Choose the one that offers mobile app support for around-the-clock functionality, inbuilt integration to perform various operations over a single enterprise workflow management system, and the capability to customize as per the business need.  Third-party integration support is a must-have feature for all those large-scale enterprise workflow management systems. While you are looking for the best workflow management tool/ workflow management software for a large enterprise, another important factor to look out for is its ability to coordinate various components without any hassle.

  2. Compatibility with your existing tech stack

    As we have already mentioned, you can’t thrive without the support of the best workflow management tools. Your best workflow management system should be compatible enough to work in conjunction with other existing operational tools.

  3. Simplicity

    What is the use of buying simple workflow software that no one in your team can operate without having advanced programming skills?  You must pick an online workflow management system that is user-friendly and comes with a simple usage manual to make the most out of it.  To improve the simplicity of your simple workflow software, make sure you ask for a training session from the service provider at the installation time. Poorly designed and complex workflow approval software will do nothing except give you strong headaches.

  4. Security standards

    As you will share all your vital business information over your best workflow software, it is very important that it offers you secure storage space. No matter what sort of business you own, data security is paramount and demands the utmost attention. If you are a global organization, its importance increases by two folds. The best workflow management tool that comes with any third-party data security integrations like Google Drive and Dropbox are the best choices to make.

Workflow Management Software Comparison

Name

Mobile Access

Key Specs

Free Trial

Link

Monday

iPhone and Android

AES-256 encryption
Notification via Email, and Desktop

Life Time Free Basic Plan

Learn More

ClickUp

iOS and Android

AES-256 and 2FA encryption
Notification via Email, and Desktop
Life Time Free Basic Plan

Learn More

Zapier

Android, and iOS

AES-256 and TLS 1.2 encryption
Notification via Email, Desktop, and push

14 Days Free Trial

Learn More

Wrike

iOS and Android

2FA, AES-256, and TLS1.2 encryption. Notifications via Email, and Desktop

14 Days Free Trial (Without Card)

Learn More

Kissflow

iPhone and Android

AES-256 encryption
Notification via Email and Desktop

7 Days Free Trial

Learn More

 

Workflow Management Software Case Study

Workflow tracking software has become essential to any business and organization. Seeing its deep penetration into the real-time business world, many kinds of research have been conducted about the market trends, challenges, and other components of an online workflow management system. Here are some inputs from a recent detailed case study in this direction.

A case study of Zoho Creator

  • Company

    Mission Cycle Company is a leading bike manufacturing company with around 50-100 workforce strength.

  • The problem

    As it grew supersonically, the company struggled to do an intelligent manual bookkeeping process. Its traditional paper-based record-keeping process was no longer adequate enough to keep track of the multi-facet operations of the company.

    In addition, the company had a tough time building a multi-dimensional communication system between the manufacturing, sales, and marketing team with a growing business.

  • The Solution

    Zoho Creator, the leading workflow optimization software, helped the company completely eliminate the tedious manual bookkeeping process from its system. The cost-effective workflow management software also helped the company to streamline the increased workflow by automating all the operations and eliminating errors and delays.

    In addition, the cloud workflow software proved its utility in providing time-bound location-free access to its customer database and other reporting. It also helped the company create customer feedback forms and improve its service per customer input. The company's traditional bookkeeping was replaced with a fast, accurate, and time-bound automatic record-keeping system that allowed the company to edit, share and create virtual documents without any hassles.

  • The result

    A simple implementation of the Zoho workflow management tool helps the organization achieve remarkable productivity growth. The company witnessed a hike of 300% in overall service delivery.  The Zoho workflow management software's fully automated features helped the organization save 45% of weekly work hours.

    In addition, the seamless order management software helped Mission Cycle Company to gain error-free order deliverance.  The delivery was not only error-free, but it was also time-bound. Thus, they relish a remarkable database of happy customers.

FAQs of WorkFlow Management Software

Workflow management software is an advanced tool that enables you to manage and optimize the way you and your employees work and achieve goals.

Workflow management systems are available in free and open-source software. Joget is one of the free tools that you can use for your work. You can rapidly integrate your work and has capabilities to adjust full-fledged development modules

Most of the systems have different packages for the number of users. However, there are also ones where you can go for a free trial first. On average, for 0 to 500 users, you get $8 per month per user. Prices slash down in case of being billed annually.

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Last Updated: February 27, 2023