Best Travel Management Software for Businesses in 2023

Best travel management software solutions are HRMantra, EM-HRMS, Debox Global, Derive, BB Soft, and TutterflyCRM. Different features, a user-friendly interface, and customization of these travel management software solutions aid in streamlining the operations of the travel company.

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List of 20 Best Travel Management Software

Showing 1 - 20 of 37 products

Emergents | 2023

#1

Routespring is travel management software optimized for centralized payments for all business travel. Routespring empowers finance teams with realtime visibility and controls that help travelers to #GoFurther. Read Routespring Reviews

Starting Price: Available on Request

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Recent Review

"Excellently versatile application" - Erik m.

Category Champions | 2023

#2

HRMantra is the World's most feature rich HR and Payroll software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured. Read HRMantra Reviews

Starting Price: Available on Request

Mobile App
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Recent Review

"Saves time and increase productivity" - Senorita Gonsalves

Most Reviewed
#3

Debox Global is Award winning Travel CRM Software Providing Company and continuously assisting Travel Industry with dealing with their total tasks beginning from Query Management, Quotation, Voucher and Invoicing. Read De Box Global - Travcrm Reviews

Starting Price: Available on Request

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Recent Review

"Best query management Feature" - Pakhi Kapoor

Category Champions | 2023

#4

Swipe invoicing software is an online cloud-based solution. Using Swipez you can collect payments faster, organize company expenses, automate vendor payouts & perform e-invoicing GST filing. Automate your company billing using Swipez free billing software. Read Swipez Billing Reviews

Starting Price: Available on Request

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Recent Review

"Amazing" - Rutuparna Behera

Contenders | 2023

#5

EM-HRMS is flagship product of Eastern Infotech. Which manages a life cycle of an employee, Also Automate all the HR Process in the company. EM-HRMS can reduce the day to day work effort by 40%. We have added module in EM-HRMS is work force management. Read EM-HRMS Reviews

Starting Price: Starting Price: $347.22 For 75 Users

Mobile App
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Recent Review

"Very User Friendly" - Paras Jain

#6

Hoshi HRMS, a product of Neural IT, is becoming the course of approach for many HRs to simplify HR operations. The simplified solution is a complete package of payroll, attendance, and exit management. Read Hoshi HRMS Reviews

Starting Price: Starting Price: $0.97 User/Month

Mobile App

Recent Review

"HR management easy" - Dhawal

Category Champions | 2023

#7

A complete Web-Based Travel ERP Solution with Mid and Back Office operations for Travel Companies with Multiple integrations and Multi-location Management. Read Derive Reviews

Starting Price: Starting Price: $100 Per Month

Mobile App
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Recent Review

"amazing product for accounts " - abdul aziz Mohammed

Contenders | 2023

#8

Why your TO and DMC and all your competitors are, or will be using BB Soft’s Tour Operator Software: BB Soft is the most reliable TO and DMC operational software available. It is bulletproof; versatile; economical, and; it makes you money. Read BB Soft Reviews

Starting Price: Available on Request

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#9

Sparsh Technologies Pvt Ltd., referred as “eSparsh” is an IT Software & Solutions provider, offering services particularly in Human Resource Management System (HRMS), established in 2000, with HQ in Namma Bengaluru, India. Read eSparsh HRMS Reviews

Starting Price: Starting Price: $69.43 Per Month

Mobile App
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Free Trial

Recent Review

"Robust, Comprehensive & User friendly " - Mukul K

#10

Travel CRM app Provide you software where you can manage all your Customer Data like Leads , followup , itinerary builder , Account management and Billing for supplier data at once place. Read Travel CRM Reviews

Starting Price: Available on Request

Mobile App
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Recent Review

"Easy to use and smooth working" - Rahul Tiwari

Emergents | 2023

#11

Rydoo is a fully featured Travel Management Software designed to serve SMEs, Enterprises. Rydoo provides end-to-end solutions designed for Windows. This online Travel Management system offers Policy Management, Profile Management, Travel Planning, Expense Reporting, Time Tracking at one place. Learn more about Rydoo

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#12

NexTravel is a fully featured Travel Management Software designed to serve Enterprises, SMEs. NexTravel provides end-to-end solutions designed for Web App. This online Travel Management system offers Profile Management, Reminders, Expense Reporting, Travel Planning, Mobile Access at one place. Learn more about NexTravel

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#13

Egencia is a fully featured Travel Management Software designed to serve Agencies, SMEs. Egencia provides end-to-end solutions designed for Web App. This online Travel Management system offers Profile Management, Travel Planning, Policy Management, Restriction Management, Expense Reporting at one place. Learn more about Egencia

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#14

CIRYS is a fully featured Travel Management Software designed to serve Startups, Agencies. CIRYS provides end-to-end solutions designed for Web App. This online Travel Management system offers Profile Management, Travel Booking, Travel Planning at one place. Learn more about CIRYS

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#15

Ahoy is a fully featured Travel Management Software designed to serve Startups, Enterprises. Ahoy provides end-to-end solutions designed for Web App. This online Travel Management system offers Travel Planning, Travel Booking, Reminders, Approval Workflow, Profile Management at one place. Learn more about Ahoy

Starting Price: Available on Request

Mobile App
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#16

Via TRM is a fully featured Travel Management Software designed to serve Startups, Agencies. Via TRM provides end-to-end solutions designed for Windows. This online Travel Management system offers at one place. Learn more about Via TRM

Starting Price: Available on Request

Mobile App
API

Emergents | 2023

#17

Travelflow Corporate is a fully featured Travel Management Software designed to serve Agencies, SMEs. Travelflow Corporate provides end-to-end solutions designed for Windows. This online Travel Management system offers Reminders, Approval Workflow, Profile Management, Policy Management, Travel Booking at one place. Learn more about Travelflow Corporate

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#18

Onesto is a fully featured Travel Management Software designed to serve SMEs, Startups. Onesto provides end-to-end solutions designed for Web App. This online Travel Management system offers Approval Workflow, Mobile Access, Policy Management, Profile Management, Travel Booking at one place. Learn more about Onesto

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#19

Okarito is a fully featured Travel Management Software designed to serve Agencies, SMEs. Okarito provides end-to-end solutions designed for Windows. This online Travel Management system offers Approval Workflow, Mobile Access, Restriction Management, Profile Management, Travel Planning at one place. Learn more about Okarito

Starting Price: Available on Request

Mobile App
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Emergents | 2023

#20

Lola.com is a fully featured Travel Management Software designed to serve SMEs, Startups. Lola.com provides end-to-end solutions designed for Windows. This online Travel Management system offers Restriction Management, Travel Planning, Expense Reporting, Profile Management, Approval Workflow at one place. Learn more about Lola.com

Starting Price: Available on Request

Mobile App
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Until 31st Mar 2023

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What is Travel Management Software?

A travel management software is a specialized system to help travel companies and managers book, analyze, and track business travel. Using such software, organizations and their employees can free themselves from travel and expense management problems. Travel management solutions handle end-to-end business travel woes for companies and take care of flight and hotel searches, seat bookings, hotel reservations, etc.

A travel management software manages a company's strategic approach to business travel. It handles day-to-day corporate travel operations, manages negotiations with vendors, ensures traveler security, payments, and data management. Thus, with the use of such software, organizations can manage their travel needs better.

For many organizations, travel and expense costs represent their second-highest expense after salary and benefits. In many cases, travel costs are much higher than infrastructure or IT-related costs. The expenditures on travel & accommodation may also include cab fares, clients' meals, gifts, office supplies, and other charges incurred during meetings or client visits. Moreover, it contains expenditures made for travelers’ safety management, meeting management, transaction management, and management of overall travel data.

Many organizations have a designated Corporate Travel Manager (CTM) as a part of their HR, Administration, or Finance Team that handles all responsibilities regarding employees' travel needs and plans them in consultation with the management team. In the absence of a CTM, organizations often rely on travel management tools to streamline their corporate trips. Companies that do not use software or have a CTM usually delegate their travel management responsibilities to companies that specialize in global travel arrangements

How does a Travel Management tool work?

Travel management tools can differ vastly from each other. However, their primary goal is to make corporate travel more accessible, faster, safer, and cheaper. Such tools allow corporates to liaise with different vendors, schedule trips, and manage accommodation for their staff while ensuring that their organizational travel policies are adhered to. Modern travel management software provide easy access to business travel information for employees and guides them while they are on the go. They offer support in the form of web and mobile apps to ensure that employees can complete their travel objectives in accordance with organizational rules.

Travel management tools offer customizable approval workflows and extensive trip inventory so that business trips can be initiated round the clock without redirections or delays. Such tools help employees report travel expenses remotely and offer consolidated invoicing for all trips planned. Such tools help organizations review and share the status of all trips and help in easy bookings and cancellations of transport and accommodation facilities.

Features of Travel Management Systems

Travel management systems (TMS) offer the following set of features to make business journeys smooth and efficient:

1. Custom travel policies: There are several organizational, local, or international policies that often need to be adhered to. Even if travel managers book on behalf of travelers, there is a need for keeping administrators on the same page with the in-app policies. Such policies must be customizable to allow the following for travelers:

  • Special policies for travelers from different departments or designations
  • Global policies for nightly accommodation in different cities
  • Global policies for maximum international and domestic flight costs
  • Maximum flight/train charges for specific routes
  • Minimum number of days needed for advanced bookings

Travel management systems should enable you to pre-set your travel policies so that they are live and working anytime you need them.

2. Custom approval workflows: A good TMS should also include approval workflows inside the platform. If anything falls out of company policies, employees can request approval for the updated itinerary and trip details. The approval workflows should be such that travel can be flexible yet compliant. The software should allow different approvers for different teams and departments with varying levels of strictness.

3. Extensive Travel Inventory: Most travel management tools offer different accommodation and trip plans for the same journey depending on the business need and individuals involved. This helps organizations make big savings and often helps staff to pick the ideal accommodation needed for them.

4. Free Support: When people are traveling for business outside their own city or country, it is normal for them to ask for support. Previously travel support had a hefty fee associated with it, which would add to the total cost for travel. However, modern systems provide free support and assistance to travelers round the clock to ensure better convenience and safety at no additional costs.

5. No vendor redirects: Many individuals on business trips have had to face a scenario in which they have been redirected to other vendors at the last minute, leading to added costs and inconvenience. In an unfamiliar territory, avoiding such redirects can be pretty expensive and even risky. Thus, it is important that your travel management tool does not redirect your vendors without advanced notice.

6. Travel Expense Reporting: One of the most pivotal features of travel management tools is the ability to report on business trip expenses. The software must be able to track the following:

  • Travel expenses by depart/teams
  • Travel expenses by time
  • Travel expenses booked out of policy
  • Travel expenses for hiring
  • Travel expenses by event, clients, or projects

The solution should also enable you to generate and share reports and label or tag trips under multiple categories.

7. Consolidated Invoicing & trip status: For administrators overseeing trip expenses, it is highly essential to have all monthly travel invoices consolidated in one place for faster invoicing. The software must also have a database that allows managers/approvers to view the status of past, present and future trips, and the people associated with each. The travel management platform should also allow you to see:

  • Staff who have booked trips within company policy
  • Staff requesting out-of-policy booking & their reasons
  • Staff with a trip in progress
  • Staff who haven't booked their trips in time

The software must allow you to support staff remotely and provide them notifications regarding confirmations, itinerary information, cancellation notices, etc.

8. Easy & instant bookings: Another important aspect to keep in mind while choosing travel management software is the facility for quick and easy bookings. The solution must also allow you to add a few customizations to make the lodging experience better for employees. Also, the interface must be simple enough so that employees, if needed, can book accommodation for themselves directly through the application without waiting for approvals.

9. Personalized Transportation: A good travel management software also helps organizations customize transportation according to their needs. Whether it is group booking or of individuals or changing the mode of transport, the application must assist teams in traveling, keeping in mind their convenience and safety.

10. Mobile application: Nowadays, it is almost necessary for travel management tools to have mobile applications that are easy to use while on the go. This helps employees connect to their organization from anywhere and procure instant approvals. Thus it is wise to choose a provider with a mobile application so that teams can be assisted from far away.

11. Saving In-progress Information: Since there is a lot of research that companies have to do while booking, the software used must allow saving of in-progress bookings in the database. Organizations must be able to see the list of pending and in-progress bookings, notify the staff concerned and be able to take them forward anytime they please using the software. This can save huge amounts of time for any company and smoothen its travel operations.

12. Instant Policy Checks: Another desirable feature in travel management tools is the ability to instantly check if a particular booking is in compliance with the existing company policies. While providing search results, the software must highlight options that exceed the given budget or don’t comply with organizational rules. This will ensure that there are no additional payments or chances of policy violations.

Benefits of Travel Management System

There are several benefits of using a travel management tool, which is enumerated below:

  1. Streamlined Process: Travel management tools integrate people, policies, and processes to offer a seamless experience in business journeys. It allows users to compare accommodations faster, boost savings, and improve travel autonomy.
  2. Reduced Expenses: By allowing users to compare, liaise and book through several vendors, travel management solutions help companies stay within their stipulated budgets, get discounts and save costs. Such solutions offer real-time tariffs, comparisons, and reviews to help organizations save big on both local and international travel.
  3. Saving Time: As discussed above, travel management software saves a great deal of time for companies by bringing all information under a single interface, easy scheduling, and saving of in-progress travel information.

Who can Buy Travel Management Software

Any organization that deals with many business trips and planning should invest in good travel management software. Usually, business conglomerates and MNCs that handle much global corporate travel utilize software to automate and streamline their business trip planning. However, any company where field marketing or client visits are involved can benefit from using such software.

Travel management solutions are available for businesses of all sizes and types. They help manage a gamut of aspects related to business trips and their expenses and help digitize transactions. Every company, from startups to large enterprises, can make their business trips safe, easy, and effective.

FAQs of Travel Management Software

Travel-management software enables travel managers and other professionals to schedule, track, and assesses information related to different trips.

Travel management deals with an organization's strategic approach to travel, vendor management, daily operations, travel data management, finances, and data security management. Corporate travel management deals with the class of service that employees get while commuting or traveling for business, negotiations for corporate fairs with hotels and airlines, and the use of corporate credit cards for payments. Travel management also includes making actual reservations in accordance with the parameters provided by the given organization.

The price of travel-management software can vary greatly depending on the facilities they offer and the countries/area that they cater to. For software that can handle thousands of travel transactions each day for large conglomerates, prices can be on the higher side. On the other hand, there are many travel solutions that only take care of bookings and ride-fares, which are comparatively cheaper.

Through travel management tools can vastly differ from each other in scope and functionality, we have tried to create a list of the most popular corporate travel management tools available below:
1. SAP Concur
2. TripActions
3. TripIt
4. TravelPerk
5. Egencia
6. Emburse Certify
7. Uber for Business
8. Rydoo
9. Lola.com
10. Upside Business Travel

All of the above tools provide integrated travel and expense management functionalities with advanced reporting and scheduling.

As the name suggests, travel management companies manage, track and integrate all travel and trip expense information for their clients and help them travel anywhere in the world. Such companies often have their own set of booking tools and apps to help clients create travel plans. They also house specialized teams that help provide premier business travel experiences and support to clients before and during business trips.

Last Updated: February 27, 2023