Best HR Software for Your Business

Usability of HR Software in the Current Market

1. HR software saves time

The most significant benefit of HRMS software is freeing up time. Companies can automate time-consuming people management tasks to spend more time on essential business-driving activities.

Organizations can automate basic processes such as holiday allowance, absence tracking, and training with software for HR management. As a result, HR personnel can put their heads together for more essential tasks than simply worrying about processing a cabinet full of leaves, insurance applications, and other such requirements.

2. An HR management system ensures any critical information is immediately available

With HR tools, everything you want is readily available in just one place. You won't have to memorize complex codes or carry many files and closely look through them to fetch any details.

You won't have to worry about explicitly logging into the company network from within the premises to retrieve information. Any HR solution can easily be accessed from multiple locations. Due to this, companies can also have a remote team.

With readily available data, it becomes easier for the organization to make quick decisions. In addition, with sophisticated HR solutions, you can analytics and solve problems.

3. Makes employee development easier

Employee development is necessary to ensure the long-term success of any business. Organizing training programs for your employees can help you build a skilled and effective workforce, thereby helping you boost employee retention. In addition, since you keep your employees engaged, there's very little chance they will leave for another job.

Human resource management software helps you keep track of employee development. The team can also use the system to log performance reviews, organize training courses, clear objectives and qualifications, etc. In addition, with the best HR software, managers will always be aware of conducting one-on-ones with their team members, further translating into more meaningful coaching conversations.

4. Human resource management software is secure

A decade ago, recruitment and other vital processes involved filing cabinets with many files. Unfortunately, many SMEs keep sensitive employee data in a physical file. However, human resource software offers improved security features allowing you to comply with GDPR.

Cloud-based HR solution seamlessly protects employee data from physical disasters like theft. In addition, organizations can access data securely from anywhere using their computer or mobile devices.

It gives a complete document management solution and maintains logs on who viewed the data. Such top HRMS software also increases productivity and reduces excess paperwork. An HR tool can easily search for old documents, policies, staff handbooks, and training manuals.

5. Monitor leave and sickness requests easily

A small HR team may not have enough time to deal with problems related to sickness, absences, a rush of annual leave requests, etc. With a dedicated human resource system, HR teams understand the background behind each lack and set up an accessible holiday planning system.

The best HR software in India helps to keep track of remaining leave and calculate pro-rata entitlements, and software for HR helps you manage holiday requests. With human resource solutions in place, employees can request holidays anytime.

Future Trends in HR Software

1. Home is the new office

This rather drastic development has occurred due to the ongoing COVID-19 pandemic, bringing the world to a glaring standstill. Last year, one of the most visible changes was the overnight shift of traditional office culture into remote work for most of the workforce.

Several companies quickly adopted working from home even before the pandemic hit; however, few companies offered a decent work-from-home policy. As a result, it became challenging for them to go fully remote in days.

2. Reinventing the employee experience

It is essential to imagine the scenario before the COVID breakout to explore the changing landscape of employee interaction in remote working times. For example, imagine how employees joined your organization. They apply for a position in the company, go through the entire selection process, onboard and meet people in person, etc.

The first day of any employee often starts with a new employee orientation program, where they step in and meet the new team. But now, imagine the whole process minus the real-life interactions. How would a unique employee experience be if it had joined remotely?

The HR team will carefully redesign the employee journey to ensure a memorable virtual employee experience. Employee satisfaction will be based on work-life balance, well-being, connection, and collaboration.

Companies will have to continue experimenting with different informal ways of socialization and team-building. They may also need to formalize online connections and partnerships.

3. Effortless services

Today's HR transformations focus on HR teams as being self-service departments. Consequently, both digitization and automation ensure that HR professional can maximize their efficiency.

Keeping paper records of employees is a thing of the past now. Imagine how much time HR professionals may waste when hunting through all the paperwork! And how frustrating would it be to lose a single piece of paper, a contract?

Therefore, it is essential to transition to effortless shared services, such as HRMS tools, to improve employee experience and increase customization on the HR front.

4. Creating personalized workstations

The most significant shift the HR sector has seen this year is how employees create their work environment at home. Due to the ongoing pandemic, they had to arrange their workspace at home and had the flexibility to shape it. Regarding suitability, employees may also choose to work outside traditional office hours. For example, some may check in with their colleagues for a virtual coffee each day, and others may prefer doing that just once a week.

The concept of job crafting comes into the picture when it comes to getting the work done from a place other than the actual office premises.

Job crafting improves people's jobs and benefits both the employee and the organization. This technique enables employees to improve their tasks, skills, purpose, relations, and well-being.

Giving employees room to take ownership of their profiles is essential to ensure job satisfaction and productivity.

These are the latest HR technology trends that most companies are following.

Top 5 HR Software with Pros and Cons

You are looking for the best HR Software in India. Let's look at the list of HR software solutions for your business.

1. Zoho People

Zoho People is a cloud-based HR software in India with a polished payroll process. Thus, helping you manage employees' onboarding, leave and attendance, and documentation.

HR and payroll management departments share a lot in common. But, when these systems can collaborate, you might spend up populating the same information in multiple systems. Zoho brings you the power of a robust payroll and HR management solution.

You can easily keep track of recorded department transfers, designation upgrades, and work location changes, and that too, without any manual intervention. In addition, Zoho offers easy Integration with biometric devices. This will help you capture your employees' right clock-in and clock-out times.

Zoho People Pros

• Branded resumes and pre-defined templates

• The organized and efficient workflow structure

• It lets you create vendor portals

Zoho People Cons

• No dark mode

• Problems With Integrating with Microsoft Office 365 Outlook

Zoho People USP

This HR solution allows you to parse 50 resumes at a time.

2. Keka

Keka human resources software or management platform helps you automate basic and monotonous payroll and HR tasks. Thus, your HR teams can do their jobs faster, better, and more precisely. Considered one of the top HR systems in the market.

You can easily streamline your payroll processes and manage your employees more effectively. Moreover, you can even customize the payroll system to meet your company's specific needs and demands. So, what's unique about it? Even after all the customization, it would still be 100% compliant with industry standards.

Keka Pros 

• Employee Referrals

• Quick and Accurate Candidate Search

• Ease of Integration

• Easy Communication

• Social Media Recruiting

Keka Cons 

• Difficult to navigate through payroll information

• Priced higher than its competitors

Keka USP

Integrates every aspect of employee time tracking, from scheduling shifts, overtime, helpdesk, and payroll.

3. BambooHR

BambooHR is a SaaS-based HR software solution for small and medium-sized companies with outgrown spreadsheets. It lets you centralize all employee information in one location. Thus, making it easier for HR managers to track employee data. Moreover, you can also follow employee benefits, job, performance, and salary history. You can even customize fields to track other data.

BambooHR also has a reporting functionality that lets you create and share reports quickly. You can even use the report library to select pre-built reports and create custom-built reports for sharing.  These reports take only a few clicks and can save time on HR. In addition, it comes with an integrated applicant tracking system that can help recruiters access candidate resumes and LinkedIn Profiles. They can even post jobs and share candidates' data with hiring managers.

BambooHR Pros

• Easy hiring and employee management

• Provides role-based access to information

• Performance analysis on a six-monthly and yearly basis

• Provision for equal employment opportunities and benefit reports

BambooHR Cons

• Intended only for small and medium-sized businesses

• No offline mode

BambooHR USP

It is relatively priced lower than its competitors and offers high data encryption.

4. Freshteam

Freshteam is the best HR software for small businesses that lets you find, engage,  and hire great talent without the hassle of juggling through inboxes. You can easily manage job postings, source employee referrals, and engage with candidates from a single HRMS platform.

Freshteam can also display a list of open positions on any website. Not only this, but Freshworks also maintains a complete record of each candidate. This includes their interview feedback, resume, emails,  and timeline of interactions with the hiring team.

Its deduplication feature ensures that no matter the times a candidate applies, only one profile is maintained in the system. As a result, Freshteam helps everyone on your team stay updated. It even sends email notifications to the hiring team whenever a new application comes in or a candidate is rejected.

Freshteam Pros

• Managing talent acquisition

• Resume parsing & interview scheduling

• Candidate retargeting

Freshteam Cons

• No customization of the vendor portal

• Complicated blueprinting process

Freshteam USP

Free for up to 50 users.

5. GreytHR

greytHR is a cloud-based HR system that has been designed to reduce the effort of HR, empower employee self-service and save both cost & time. Served 9000+ businesses across 150+ cities. GreytHR can automate essential HR tasks such as leave, payroll management, and attendance tracking.

greytHR is the one-stop solution for all your business's HR needs & requirements. It also offers exceptional support for the transitioning phase, full-fledged customer support, and HR and payroll executives'' guidance.

GreytHR Pros

• Supports quick salary processing

• Streamlines communication

• Offers 120+ readymade and standard reports for vast usage

GreytHR Cons

• Poor ticketing system

• Frequent logging error

• Complicated UX

GreytHR USP

Offers 100% statutory compliance.

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