List of Best Document Generation Software

Best document generation tools exist Visual Paradigm, PandaDoc, SpringCM Document Management, DocPath, and HotDocs. Such a tool allows you to automatically create digital documents using custom templates and branding and pull data from various CRM systems using pre-defined rules.

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List of 20 Best Document Generation Software

Showing 1 - 20 of 48 products
#1

adobe document cloud is a comprehensive and powerful software to process and manage all your documents in the most simple and useful way. Using this you can convert your documents into PDFs. You can share, edit, and do much more to these PDFs. Read Adobe Document Cloud Reviews

Starting Price: Starting Price: $0.01 Per Month

Mobile App
API
Free Trial

Recent Review

"Document Cloud" - Satnam Singh

#2

Chamaileon is a fully featured Email Marketing Software designed to serve SMEs, Agencies. Chamaileon provides end-to-end solutions designed for Windows. This online Email Marketing system offers Image Library, Template Management, Dynamic content, Mobile Optimized Emails, WYSIWYG Email Editor at one place. Learn more about Chamaileon

Starting Price: Available on Request

Mobile App
API
Free Trial

Category Champions | 2023

#3

Quixy is a power-packed digital transformation platform helping enterprises enhance efficiency, transparency, and productivity of business operations by empowering business users with no coding skills to automate workflows and processe. Read Quixy Reviews

Starting Price: Starting Price: $20 Per User/Month, Billed Annually. Starts with minimum 20 users

Mobile App
API
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Recent Review

"Quixy has made it simple and easy to create applications and solve business problems" - Hima Varsha CVSLA

Most Reviewed

Contenders | 2023

#4

We make document generation and reporting incredibly fast and super easy. Create beautiful, data-driven smart documents that are exactly what you want. Windward is document generation & reporting the way it should be. Read Windward Core - Document Generation Components Reviews

Starting Price: Starting Price: $496 Per Month

API
Free Trial

Recent Review

"Powerful and Easy to use" - Adam Mork

Category Champions | 2023

#5

Experience world-class technology that is built to make your community living more convenient and more secure. It’s easy to use, available in all local languages and made for all! Read NoBrokerHood Reviews

Starting Price: Available on Request

Mobile App
Free Trial

Contenders | 2023

#6

Update Word and PowerPoint documents from content in Excel with robust portable links. Automate customer proposals, recurring financial reports, assessment results, data-intensive contracts, etc. Microsoft Office 365 or Office 2019. Free basic version available. Read Excel-to-Word Document Automation Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"Reduce my Report preparation timing" - Gopinath

Contenders | 2023

#7

FileHold is feature rich yet affordable and is ideal for organizationis of 20 users or more. Check in / check out, version control, document workflow, full audit trail of activites. Desktop and mobile device ready install on premise or in the cloud. Read FileHold Reviews

Starting Price: Starting Price: $1200.00 Per Year

Mobile App
API
Free Trial

Recent Review

"Review of FileHold from a long time Reseller" - Eric Posa

Contenders | 2023

#8

AppsTec is a flexible content management, which makes managing your documents easier. Right from capturing data to indexing and retrieving documents, it offers end-to-end document management solutions. Moreover, it helps reduce physical storage space while helping you save on costs and leveraging benefits. Read AppsTec DMS Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"DMS Review" - Mohd Anas Siddiqui

Category Champions | 2023

#9

Certifier is a free online certificate maker that provides you with the possibility to design and send certificates to your recipients in minutes! Create, issue and manage your certificates in one place! Read Certifier Reviews

Starting Price: Starting Price: $79 Per Month

API
Free Trial

Recent Review

"Certifier automated our certification process and boosted our marketing." - Jakub Zi?cina

Category Champions | 2023

#10

SigniFlow is a global provider of cryptographic and advanced electronic signatures that makes your workplace more efficient and more secure cloud and bank-level encryption to protect and tamper-proof your documents. Read SigniFlow Reviews

Starting Price: Available on Request

Mobile App
API
Free Trial

Recent Review

"SigniFlow " - Sandra Jacobs

Emergents | 2023

#11

The Legal Capsule is a contract lifecycle management (CLM) platform for companies to manage all their documents on the go. The product is an end-to-end solution that makes it easier to create, collaborate, negotiate, e-sign, store and manage Contracts and forms. Read The Legal Capsule Reviews

Starting Price: Available on Request

Mobile App
API

Recent Review

"Best CLM Software" - Lisa Fernandez

#12

TouchBase offers project mgt solutions to Professional Services, Pharma, EPC, Engineering, etc. It supports business cases, proposals, NPD, schedule, resources, costs, procurement, risks, etc. It integrates with ERPs, CRMs, Accounting. Read ProductDossier PSA Reviews

Starting Price: Available on Request

Mobile App

Recent Review

"Excellent Project Management Software" - Anupam Khandre

Emergents | 2023

#13

Visual Paradigm is a favorite wireframe for many. Using the document generation tool, you can draw wireframes compatible with iPhone, iPad, Android apps, desktop applications and web pages. It has got an intuitive interface and helps you mock-up much efficiently and effectively. Learn more about Visual Paradigm

Starting Price: Starting Price: $6 Per Month

Mobile App
Free Trial

Emergents | 2023

#14

Docmosis is a docgen tool used by software developers, business analysts and end users in companies. Docmosis allows its users to generate custom PDF and Word documents from templates created in either Microsoft Word or LibreOffice. Learn more about Docmosis

Starting Price: Starting Price: $50 Per Month

Mobile App
API
Free Trial

Emergents | 2023

#15

SpringCM document management system is the powerful and secure solution of the document. The smart solution to reducing the time by advanced automated features. Easily and fast collaborate with the team and streamline the workflows. Learn more about SpringCM Document Management

Starting Price: Starting Price: $29 User/Month

Mobile App
API
Free Trial

Emergents | 2023

#16

exari is one of the best contract management tools. Engage with users to build a strong relationship with customers by making a template after analyze insight and reporting than directly connected to the centralized repository. Trusted by lots of users to acquire the talent. Learn more about Exari

Starting Price: Available on Request

Mobile App
Free Trial

Emergents | 2023

#17

PandaDoc is all-in-one software to create, deliver, and eSign your team’s quotes, proposals, contracts, and other sales collateral. PandaDoc makes document assembly simple and saves you tons of time. Templates and preset content blocks let reps construct picture-perfect documents in minutes Learn more about PandaDoc

Starting Price: Starting Price: $19 User/Month

Mobile App
API
Free Trial

Emergents | 2023

#18

EDocGen is a complete package. It can create business documents from apps like Zapier-API, Excel, XML, and so on. It has got PDF and Word templates. It is multi-lingual and is used by many companies. Learn more about EDocGen

Starting Price: Starting Price: $19 Per Month

Mobile App
API
Free Trial

Emergents | 2023

#19

ActiveDocs Opus is a powerful tool which generates custom, error-free documents fastly for big organizations. It provides a modular approach to your documents. It has got a server or cloud options.  Learn more about ActiveDocs Opus

Starting Price: Available on Request

Mobile App
Free Trial

Emergents | 2023

#20

Xpertdoc can create business documents from Enterprises apps, databases, and other files. It has the ability to automate document creation from SugarCRM. It has customers around the world. Learn more about Xpertdoc

Starting Price: Available on Request

Mobile App
Free Trial

Until 31st Mar 2023

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What is Document Generation Software?

Document generation tool is software that creates digital papers using unique templates, branding, and predefined rules to collect data from numerous CRM systems. What is it and why is the integration of software so important for any business today?

In layman’s terms, a document generation software is a package that takes user inputs to accordingly customize the standardized text-based document templates according to the end-user requirement. This basically means that all the text-based documents that have a standard format and content, viz legal documents, trust deeds, mortgage contracts, bank guarantees, medical reports, proposals, forms, etc. can be converted into standard templates using these document generation tools. Further, an important function of these tools is that through the end-user inputs, only for the key fields in all the concerned documents that vary with each user, these standard templates are then customized to suit the end-user requirements.

In more simple words, if a user requires to get a legal contract done with another party, there would be a lot of legal jargon and ornate language involved through the heaps and heaps of pages and content, that are standard across platforms and regions.

Hence, a document automation software will take a text-based standard template with the common legal jargon, formatting, and standard content. It will then ask the end-user to provide information specific to that particular contract like the names of the parties involved, the date of the contract, and the amount involved, among others. These fields will then be replaced in the main template, giving the end-user a readymade legal agreement within a few moments, that otherwise would have taken a lot of time and effort.

Over and above what is discussed so far, the document generation tools can also be used as tools to create a standard template from any text-based document, alternative word processors, and as PDF creators and editors.

Some of the commonly used document generation tools are Templafy, Winward Studios, Foxit PhantomPDF, and Adobe Acrobat among a host of other available software.

Types of Documentation Generation Software

There are various types of documentation builder software, based on the project cycle, which involves planning, build-up, implementation, and closeout. We do know that technical writing is at all easy. But proper and automatic document management software tools can not only ease the process of time-consuming writing but also helps you to tackle various challenges at work. All you need to know is what kind of tool is required for a specific stage during the software development life cycle. As a result, we have compiled a list of tools based on the stage of the project. The categories of documentation builder software according to project stages are:

1. End-User Documentation Builder Software

This category of documentation generation system allows you to complete several types of documents for end-users, which can be in the form of a user guide, a training manual, or others that tend to help readers. For instance, while first using any tool, people generally use free-trial versions that use up a lot of time and resources. Another method is to compile a file using a text editor, coupled with any screen capturing tool and an image editor. Once done, you save these texts on a Word doc or Google doc. In either case, the whole process is totally manual and takes up valuable time. In such scenarios, you can use an automatic documentation generation system to make the job quicker, easier, and more effective.

2. Requirements Documentation Generation Software

This type of documentation generation system offers you the flexibility to gather and manage various requirements. You start by first compiling tool specifications when you start any new project. And the decision process is often more difficult than the execution methodology. When you fail to gather the correct requirements, your project may be branded as unsuccessful. Efficient documentation generation systems help you to convert your ideas into actionable solutions.

3. Software Architecture Documentation Generation Software

Helping you in writing software architecture, these documentation generation systems outline the primary concepts and principles, which are used by anyone to design architecture. They go a step ahead and also offer clarity on understanding the logic behind any software design. If you do not have accurate and detailed architecture documentation, your project may find no direction. We’ve compiled a list of tools that are typically used to design software architecture documents.

4. API Documentation Creation Software

If you have worked as a developer, you would know how tedious the whole process of technical writing and software documentation is. Hence, we should ensure that these files are compiled in a correct, consistent, and precise manner. As a result, to help developers in their job, API documentation software goes a long way in automating the whole procedure.

5. Database Documentation Creation Software

Almost all successful companies understand the benefits of having a centralized database that allows them access to all stages of the project. It helps you identify those areas of the project that have loopholes or are lagging behind in terms of deadlines and schedules. Database documentation systems automate the entire process and help you to choose risk areas and evaluate your decisions. The appropriate tool will make the whole procedure more accurate, efficient, quick, and error-free.

6. Testing Documentation Creation Software

This type of documentation generation system can be deployed to support the testing efforts in your company. You can get them in small and large versions, as well as in integrated or standalone types and desktop or web versions, and free or paid tools.

7. Marketing Documentation Generation Software

The last step of any project completion is its marketing efforts. Marketing documentation is generally comprehensive and includes a detailed formal report of all your activities. This task is generally extremely time-consuming for the marketing department. But with the help of automated marketing documentation has been tools, the function can become a cross-departmental collaborative task, which offers the team to view their ideas in real-time while monitoring each other’s actions and setting up strategic goals. It also helps in analyzing the results of certain marketing policies, after their implementation, so that the team can improve on these strategies.

As a result, your documentation becomes a vital part of your marketing efforts that gives a whole new dimension to how you used to see marketing before. Automatic software documentation tools are extremely important and can be implemented during any stage of a software development life cycle. It solely depends on your purpose and the type of content you wish to deliver to your clients, employees, and end-users. Not only does it make your daily tasks a lot easier but it also saves you time. After all, accurate and concise documents are vital assets of any company.

Advantages Of Using Document Generation Software

1. Accuracy

It is a common practice to copy and paste content from standard documents as and when required to prepare a similar new document, leading to errors made with negligent copy and paste. Hence, an unaltered template solution provided by these document generation tools ensures the accuracy of content & the format of the document, as well as of the spelling and grammar to match the standard practices.

2. Simplicity

With all the standards taken care of, even a novice user can create all the necessary documents with the templates provided in these document generation tools without having to go through the technical jargon and formatting considerations.

3. Profitability

With the use of document generation software, there is no need for additional resources to proofread or create lengthy documents from scratch. These additional resources can be used on other productive tasks and hence putting their expertise to better use and increasing the profitability of the organization.

4. Responsiveness

If one is in a business that requires drafting such lengthy documents on a regular basis, these customized templates provided by the document generation software will reduce the time taken by the user on each document drastically. Hence, in the same amount of time, a user can cater to many more clients as compared to the situation without the aid of document creation software.

5. Consistency

An organization employing any document creation software will have the same set of standards assured for a respective document, throughout the realm and functionality of the organization. Hence, increased consistency in all the documents can be achieved, irrespective of the size and scope of the organization.

6. Security

Some of the best document generation tools like Nintex Drawloop Document Generation, allow the administrator to control or limit the content & versions of the document created by the employees across the organization.

This can help organizations monitor the number of copies being shared and created of the documents containing sensitive information like pricing and sales figures.

Also, the software limits the sharing permission to a select group of users so as to prevent information leakage. And this again is one of the most sought-after features of good document creation software.

Key Features Of Document Generation Software Tools

The best document generation tools available in the market will definitely provide the end-user with the following key features:

1. Variety of File Formats

A good document automation software will have support across various file formats like word docs and PDFs, inbuilt in its environment. This provides for easy customization, sharing, and compliance with the needs and situations of different clients.

2. Variety of Document Templates

All the best document generation tools in the market provide their users with a plethora of features. This feature, however, remains the basic need in every software. The software hence is tailored to the needs of various clients with diverse backgrounds in mind and hence provides a wide variety of templates from legal to medical documents.

3. Cloud-based Access

The software allows the user to save all the content over cloud storage and hence the work can be accessed from any remote location.

4. Multiple Customer Profiles

A good document automation software allows the user to store as many customer profiles as needed with all the relevant customer information stored in the database. This allows for a quicker response as and when a particular document related to an old customer is to be generated, with the software pre-filling the details on its own, from the database.

5. Security

As discussed above, these software solutions have stringent security measures in place. From allowing only a limited number of users to share and edit the documents to let the user save the documents over cloud storage with complete cloud security, these tools, give maximum priority to the security of the documents.

6. Easy Installation

Needless to say, the best document generation tools are easy to install on any system that the user needs, without the aid of the vendor.

Market Trends Of Using Document Generation Tools

  1. Transforming business landscapes: According to research conducted by Aragon Research, 65% of the enterprises will redesign their document handling procedures to go full automation.

  2. Shift to 0 Manual responses: With software support like document generation tools, the industry is shifting to automate all their formal interactions to automated responses, hence reducing the manual response to 0.

  3. Move to faster responses: A research says that software-generated automated content will save you about 115 minutes, as against the time taken (2 hours), if done manually. Hence, the industry as a whole is bound to shift towards machine-created documents as over the traditionally human-created docs.

  4. The Best of 2018: According to a ranking compiled by various surveys and responses by ITcentralstation, the following are the best document generation tools: Winward Studios, Docmosis, SpringCM, and Ecrion EOS.

FAQs of Document Generation Software

Document generation tool is software that creates digital papers using unique templates, branding, and predefined rules to collect data from numerous CRM systems.

Last Updated: February 27, 2023